Privacy Policy

The data controller is Lestenes Pagasta Lauku Un Dabas Draugu Biedrība "Zaļais Rūķis", registration number 40008113362, registered address Lugažu iela 6a, Ziemeļu rajons, Rīga, LV-1045, Latvia. For any question about this policy or your personal data, write to info@lestenegreen.online or call +371 25499611.

• Contact inquiries: the name, email address, subject, inquiry category and message content you choose to send us.
• Volunteer data: name, contact details, preferred programme, and — only where required for safety — emergency contact information and relevant health notes you voluntarily disclose before fieldwork.
• Membership records: data required by the Law on Associations and Foundations for the register of members.
• Correspondence with institutions: data contained in grant, municipal or verification correspondence.

This website does not use advertising cookies, analytics profiling, tracking pixels or third-party marketing scripts. The contact form does not store submissions on the website; it prepares a message in your own email application.

• Replying to inquiries — legitimate interest (Art. 6(1)(f) GDPR) in communicating with the public.
• Organising volunteer activities — consent (Art. 6(1)(a)) and, for safety measures, protection of vital interests (Art. 6(1)(d)).
• Maintaining membership and accounting records — legal obligation (Art. 6(1)(c)) under Latvian association and accounting legislation.

Inquiry correspondence is retained for up to two (2) years. Volunteer records are retained for the duration of the activity and up to twelve (12) months afterwards. Membership and accounting records are retained for the periods prescribed by Latvian law. Data is deleted or anonymised once the retention period ends.

We do not sell, rent or trade personal data. Data may be disclosed only to our email and hosting service providers acting as processors, to public authorities where legally required, and to grant administrators where you have applied for a funded activity. We do not transfer personal data outside the European Economic Area unless an adequacy decision or appropriate safeguards under Chapter V of the GDPR apply.

Access to correspondence and member records is restricted to authorised board members. Records are protected by access-controlled accounts and encrypted transport (HTTPS/TLS). Paper documents are stored securely at the registered office.

• Access to your personal data and a copy of it.
• Rectification of inaccurate or incomplete data.
• Erasure (“right to be forgotten”) where no legal duty requires retention.
• Restriction of, or objection to, processing based on legitimate interest.
• Data portability where processing is based on consent and carried out by automated means.
• Withdrawal of consent at any time, without affecting prior lawful processing.

To exercise any right, contact us at info@lestenegreen.online. You also have the right to lodge a complaint with the Data State Inspectorate of Latvia (Datu valsts inspekcija).

Where minors participate in educational activities, registration and consent are provided by a parent, guardian or the accompanying school. We collect only the minimum information necessary for safety and supervision.

Updates to this policy are published on this page with a revised date. Material changes affecting existing volunteers or members are communicated by email.